Conceptual Model of Communication Theories †MyAssignmenthelp.com

Question: Discuss about the Conceptual Model of Communication Theories. Answer: Introduction: Project management is specialized software that helps in managing a particular project in overcoming all the issues in a project. Heavy road congestion problem is select as an issue of a project in the City of Perth. This report is all about explaining the project by identifying all the project activities showcases in form of schedule plan. It also highlights three essential qualities of a manager in successfully completing a project. In Perth city of the Western Australia, the population is the biggest issue in the city as it increases the pressure on the city authority in managing all the population. Management of the population is essential as this helps in distributing public services to all the citizens of Perth. Increasing number of people in the Perth city creating pressure on the public transports and roads in form of congestion (Perth's rapidly growing population putting pressure on roads, public transport, 2014). Length of roads is not sufficient to clear the traffic on roads. People in the nation face problem while driving on the road as five minutes distance from one location to another takes around 30 minutes due to heavy congestion on road. Cars and other vehicles in the city are higher due to a large number of populations as the study says that 108 people travel daily in cars to roam at various places in or around the Perth City. A focus of this project resolves the issue of the heavy traffic due to a large number of population drives on the same road which pressurizes the traffic authority to manage many people simultaneously. Project manager uses project lifecycle to keep track on the progress of a project starting from basic to the advanced level in completing all the aims and targets within a given span of time. Different aspects involved in a project includes risks, cost, quality, time, performance and overall scope of a project need to define on an initial level to deliver quality oriented output in the end (Fei, Xue, and Tareef Hayat Khan, 2015). On the basis of time efficiency of a project is tested as to how long a particular project will complete in a future by considering all the requirements of a particular project to satisfy the client. The visual presentation of all the project activities is presented in front of the external users with the help of network diagrams and the critical path that guide an individual in focusing on all the activities appropriate to deliver the quality oriented project to the client. Cost and planning of the project focus on highlighting various costs incurred in a project presented in form of budgets, the feasibility of a project are checked by applying investment appraisal techniques. Work breakdown structure helps an individual in delegating work responsibilities among all the team members in completing all the tasks in less time to deliver the final outcome to facilitate clients in fulfilling their higher needs and expectations. Project Scope The scope of a project includes scope creep that is essential factor enclosed in a project management plan that shows the tendency of a growth of project by reflecting controlled and uncontrolled changes takes places in a project. Focus of the current project lies on improving the roads to manage the heavy road congestion due to lots of vehicles drives on a single road. Task Name Duration Start Finish Predecessors Market survey 7 days Mon 28-08-17 Tue 05-09-17 Data collection 5 days Wed 06-09-17 Tue 12-09-17 1 Taking legal permission of Traffic authority in Perth 12 days Wed 13-09-17 Thu 28-09-17 1,2 Taking support of Civil engineers(making roads in Perth) 5 days Fri 29-09-17 Thu 05-10-17 3 Finding issues related to infrastructure 15 days Fri 06-10-17 Thu 26-10-17 2,3,4 Analyzing issues 10 days Fri 27-10-17 Thu 09-11-17 4,5 Implementation 20 days Fri 10-11-17 Thu 07-12-17 6 Taking review of citizens after the implementation of the approach 10 days Fri 08-12-17 Thu 21-12-17 6,7 Project Closure 7 days Fri 22-12-17 Mon 01-01-18 8 Traffic problem resolve by using road tunnels which are favourable for those people who are in need as for emergency problems this road will be used by the citizens. Time schedule introduces in the city to avoid this problem. Another important solution that helps in dealing with the traffic issue to ban on having one type of vehicle in every family and bachelor living in the Perth to control the road congestion in the city of Perth. This project is related to increasing the qualitative performance of an entity which is earning higher revenue in a particular period. Motivation is a qualitative factor which enhances the entire performance of the business Management (Woodside, 2017). Woodside petroleum firm is selected for this project whose non-monetary performance is increased by satisfying all its employees as there is a large number of employees in the organization such as 1001 to 5000 employees in an entity. Issues of the personnel are considered by the business concern by executing proper policies in retaining a large number of employees in an entity for long period. Beneficial change The deliverables of this project is an execution of proper policy in the organization to facilitate all the employees. The behaviour of an individual gets improve when the firm thinks about their needs which enhance the entire performance of the business concern. External changes are used as an essential factor in redefining the overall business structures in overcoming all the issues faced by an entity and all their employees (dos Santos Teixeira et.al, 2016). Technology is used as an important tool in motivating employees to focus on the work. Motivation technique used by the Woodside petroleum includes increasing job responsibility of the personnel by promoting along with higher salary and incentives. Higher employee turnover gets decreases by motivating people as working in a petroleum industry is very tough as this industry demands quality oriented services. An attitude of the employer is not lenient with all the employees as delivery quality oriented services is the motive of t he employer. Changing the mentality of an individual about the employer of Woodside petroleum by introducing innovative practices in which quality ensure by the owner by maintaining the comfortable environment with the users of the business. Project goals decided by an entity owner are related to the implementation of the motivational technique in an entity (Boyd, Laurel, and Michelle Barber, 2017). The employer uses different approaches in creating a comfortable environment in the firm to create a common medium through which an employee can communicate with the top management. Complexities in the controlling and communication channel get reduce with the time as in big companies like Woodside petroleum an employee need to pass through various stages in reaching the top management of the business concern. The project is about improving the performance of an entity by applying various motivational tools and techniques in retaining the majority of the employees in the organization. Project goals are directly linked with the project as goals and the objectives of a project act as a basic pillar. These targets give right direction to an entity in accomplishing the desired performance goals (Seymour, Tom, and Sara Hussein, 2014). Project goals are based on three aspects such as related to the organization, employees, stakeholders, investors and the clients. Satisfying employees will, in turn, increase the sales and the revenue of an entity. Image of the firm is an essential factor in attracting the variety of clients towards the business concern of an entity as in this way higher competitive advantage gain by the firm. Goals of a project are interrelated with each other as negligence of the project manager will directly affect the entire project. The success of a particular project depends on the characteristics of the entire project which helps in completing a particular assignment with a high level of efficiency to get the desired results. Describe three characteristics of a project manager A project manager will lead their team as a leader who manage the entire project by considering all the key aspects of a particular project in achieving the desired aims and the objectives crafted by an enterprise. Project manager develops all the gaols and the objectives according to the nature of a project (Rahmanian, Mojdeh, 2014). Application of all the skills and qualities of a project manager is helpful in improving the condition of a project. Project schedule plan is prepare by the project supervisors in a project that guides the action of an individual. A particular project plan includes all the activities in a project along with the time allocated to all the activities. The completion of a project can estimate by the owner by preparing network diagram or Gantt chart prepare with the help of MS project specialised software for the project management. (Lagiewski, Rick, and Muhammet Kesgin, 2017) has asserted that communication skill is essential aspects involved in creating a professional personality of an individual. It acts a medium to convey all the important information from one phase to another in achieving the desired aims and the objectives of the business concern. Communication can be of two different kinds such as written and oral communication. The personality of an individual gets improved with the passage of time when a person applies their skills in meeting the needs of the client. The success of particular projects depends on the accomplishment of all the aims and targets of a project. The project can be managed by an individual by using their communication power effectively. Supervisor of a project will emphasize on key considerations of a project in taking sustainable advantage over all the competitor of the business concern. An individual uses this skill in changing negative information into the positive facts and figures in achieving the desired aims and targets of an entity. Planning is an essential factor in a particular project which helps in creating lots of future opportunities. Verbal and non-verbal communication approaches used by a project manager to convince all the internal as well as the external users. According to the study of (Heavey, Ciaran, and Zeki Simsek, 2017)that states that another trait of a project manager is effective management of a team as a particular team includes the different background of people who collaborate with a single team. Team management skill is found in rare people as no one can handle a large people of the group to focus on a common goal of the business. In a project management, roles and the responsibilities of all team members are assigned by a manager who understands the importance of a project to get it completed by its team members. Time, quality and costs are considered as the three basic criterias that judge the accuracy of all the projects to complete on time. Cost is decided for all the activities in a project in advance to control the cost of expenditure in completing the whole project in less time along with lesser costs. Quality of the project deliverables is essential for a business as the expertise of all the team member is used in provi ding quality oriented services to the clients. Deciding the structure of a project team falls under the operations of a project in which organizational structure is created to provide clear reporting channels follow by all the members working in a single team. From the point of view of (Rodriguez, Pedro Andrade, 2017) that suggests that risk is negative aspect involved in a project as this shows the deficiency of a project. There are different kinds of risks involved in a project such as barriers and obstacles involved in completing a project. Risk incurred in a business creates complexities and difficulties in conducting a project research for the benefit of a particular project. The risk register is one of the document prepare by a project manager as this guides the action of an individual in considering all the risks while concluding the research on a project. Risks register is a document which includes all the risk incurred in a project along with the consequences faced by an entity due to the occurrence of all the risks. Various risks are prioritized on the basis of high, low and medium to give clear insight into all the risks takes places in a particular project. Corrective measures were taken by an enterprise according to the level of risk incurred in a project. The performance of assignment can track by an enterprise owned by evaluating all risks incurred in a business. Risks can be of financial, legal, human resource and operations. Legal risks involve taking permission of the local and state authority in conducting a particular research on a topic. Financial risks are related to the over a budget of costs due to heavy expenses incurred on various activities of a project. Reflection of the skills of a project manager The success of a project depends on the application of all the characteristics by a project manager which handles a large group of people in form of a team. In a given case scenario, I will handle the position of a supervisor to resolve the issue of redundancies for 150 line workers in an automobile parts manufacturing firm. The higher employee turnover is improved by implementing latest technology (Fei, Xue, and Tareef Hayat Khan, 2015). The manual working practices of the entire worker are automated by adopting business process management software system in which all the operations are performed in an automatic way. Input is feed into the machines using software which will further process all the information in generating the final outcomes. In successfully implementing the new system in the firm I will use these three qualities of a successful manager such as communication, team management and finally the management of risks takes places in an entity. I will initially use communication skills to aware employees about the new policies of the firm in resolving all their issues (Aiyetan, Olatunji Ayodeji, and Das Dillip, 2016). Providing information regarding motivational policies will help all the employees to retain the firm for longer time period. I will clarify all the doubts and queries of all the individuals in explaining the benefits of executing the policy in a business. On the other hand, management of a team is also important as I will treat the entire employee as equal in a business by knowing their strengths and weaknesses in allotting the workplace tasks and assignments. Providing work according to their interest will increases their survival in the enterprise for a long time. I will manage the risks in a project by preparing risk assessment plan that includes all the existing as well as potential risk incurred in a project. These risks will be eliminated by an individual by focuses on the needs and expectations of the c lients. Project manager behaves cautiously when they aware of all the risks incurred in a project to get rid of the issue on right time. Conclusion Summary of the above assignment depicts that project issues resolve by the firm by emphasizes on the three essential qualities of a manager. The most effective trait of a project manager is effective communication power. References Aiyetan, Olatunji Ayodeji, and Das Dillip. "Resolving contractor commitment challenges in project delivery by using conceptual system dynamics models."Journal of Construction Project Management and Innovation6, no. Supplement 1 (2016): 1563-1582. 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